Before KEOS, After KEOS

Interoperability with MIS Software Group

Software widely used by municipalities can be classified in two groups: geographical software and textual software. As local governments must develop dynamic and public oriented services, they expect the same from the software they choose. As well, municipalities must coordinate various services in cooperation with numerous government directorates.

Among these services, zoning and financial works are the ones that have priority. Initially, financial software has been developed and various companies have offered successful products and services for the last 20 years. Today, financial services applications from more than twenty vendors are in use at 2,949 municipalities.  Software applications targeting zoning are in use at fewer municipalities, due to technology involved in its development and the need for skilled workers.  Only those municipalities that exceed a certain population threshold are actively using such applications.

With advances in technology and requirements over time, systems targeting zoning have evolved into Urban Information Systems (KBS) and financial applications have evolved into Municipality Information Systems (MIS).

Municipality Interoperability Platform aims to electronically integrate KBS and MIS oriented systems, and to increase municipality income, decrease losses and unauthorized uses and increase efficiency without having to spend extra sources.

Nowadays, systems that cannot be integrated face the risk of failure to meet needs. In this respect, Netcad offers an integration model which is a leader in MIS&GIS Integration and operates using an open architecture.

 


At the initial stage of integration at municipalities:

• Enables freedom of selection to use products and services that are proven in their domains of expertise.
• This freedom enables components to be easily interchanged and allows ease of handling.
• Prevents duplicate purchase of services, hardware and software.
• By integrating geographical databases and textual databases, prevents losses, duplicated or deficient efforts and operations.
• Enables geographical presentation, analysis and reporting of services.
• Enables fair distribution of services to all residents.
• Once installed, provides increase in service quality.
• Provides significant increase in income for the municipality.
• Ensures public-oriented, staff-oriented and therefore, service oriented operation, as opposed to data conflicts experienced among municipality departments.

The Integration Model

Purpose/Scope

The system has integrated the MIS systems in municipalities and data provided by the Geographical Information System based on National Address Database (UAVT), which is provided by Netcad GIS solutions. The objective is to provide an infrastructure that achieves elimination of data duplications, operation with correct and legal numbering information and, as a result, identification of losses and illegal use, through MIS services working in tandem with BELNET UAVT database.

When system is implemented;

MIS application will be able to use, by means of the following technological opportunities, the address and parcel information that are instantaneously updated on BELNET and correlated with UAVT. Documents covered by municipality services, such as Workplace Licenses, Building Licenses, Occupancy Permits, Statement of Real Estate, Statement of Environment Tax, Announcements, Advertisements, will be issued and all actions and activities associated with municipality, such as applications, complaints, social welfare etc., will be performed based on the up-to-date and legal numbering information. The BELNET GIS data that are updated from a single source have been distributed to the entire Geographical Information System used for municipality services by means of utilization by all other systems.

The vendors described in the model are provided as examples only. The system is designed to be vendor-independent. Any municipality can engage in this integration. Urban Automation System (KEOS) shares all of the information it has on an open platform by means of services. The required data can be obtained through the necessary web services to the extent permitted by the municipality. The integration is perfectly achieved by MIS software realizing the essential web services.


Open Architecture

For its server architecture, Netcad uses an open data source and web services. It opens its data for sharing through services.

For web services queries, NETGIS Server uses the 'OGC Filter Encoding' standard (Netcad is a member of OGC). These standards have been selected to fulfill integration requirements with other vendors. For technical details, please see OpenGIS® Filter Encoding Implementation Specification 1.1.

Sample Applications

Samples with integration model applies 

Implementation Municipality/Institution Company to Apply
MIS İstanbul Beylikdüzü Municipality Beyaz Yerel Yönetimler
İstanbul Sultangazi Municipality Alfabim
İstanbul Arnavutköy Municipality Beyaz Yerel Yönetimler
İstanbul Çekmeköy Municipality Saysis
Mersin Tarsus Municipality Vizyon
Ankara Sincan Municipality Prometus
Documentation Archival Systems İstanbul Beylikdüzü Municipality Moreum
İstanbul Ümraniye Municipality Moreum
İstanbul Sultangazi Municipality Akropol
Document Management Systems Hatay Antakya Municipality Turmap
Mobile e-Zoning Application Systems İstanbul Sancaktepe Municipality Mobilion
     

In-House Efficiency

Corporate memory is the mechanism by which individuals store their knowledge for the entire organization to benefit from; it is shared through tools. This mechanism is essential to eliminate duplication of work and low quality applications and to increase service quality. Municipalities are actually quite flexible with regard to generating and gathering information. However, they have not yet been able to institutionalize these capabilities in a systematical manner through the establishment of an organizational culture.

KEOS - Urban Automation System has combined the tools that are essential for establishing the common corporate memory with respect to this issue. While performing the routine work of each department, KEOS stores, backs up and provides for reuse the valuable data generated by users. No data is ever required to be regenerated. For example, parcels cannot get lost in the system. If a parcel is partitioned and removed, it will not be deleted in the system. Its status switches from active to passive. It continues to exist with in the form of the two replacement parcels that have taken its place. If a resident applies with an obsolete deed, the information for the invalidated parcel will still be found in the system.

Directorates of Technical Works have the largest municipality departmental budgets and are producers of on-site work. Several sites are managed and controlled concurrently, site photos are taken and materials utilization and workmanship are reported instantly. Control engineers, in this busy schedule, record the data they obtain on an XLS tables, prepare and run presentations with photos. However, six months later, that information becomes difficult to access. Not only is this the case for the person who needs the information, but it is often the case for the person who has originally created it. In KEOS, users directly save their daily activities in the system, attach their photos/reports and from this data, activity reports are generated automatically. Since activities are map-based, the fact that, for example, a region has been subject to three asphalt works in the last two years, will be noticed right-away.

 

.